December into early January is often called the silly season in South Africa. Employers cut…
One of the key ways to keep your property safe is to closely monitor and manage all of your entrance and exit points. Access control is now even more important in the wake of the COVID-19 pandemic, which requires organisations to keep track of how many people are on the property. Therefore, a visitor management system not only helps you manage potential security risks, but also health risks. Let’s take a look at some other advantages.
8 advantages of having a visitor management system (VMS)
1) Reduce time-consuming manual processes
A VMS replaces paper sign-in books by using technology to capture and track visitor information. Security can quickly scan a visitor’s number plate, driver’s license or other scannable identification, which is a lot less time-consuming than manually signing each visitor in.
2) Reduce costs and go green
An effective VMS reduces labour costs and paper and printing costs which is not only good for business, but for the environment too.
3) Reduce waiting time for returning visitors
Nobody enjoys waiting in long queues to get into a building, especially if you’ve been into that building before. A VMS can help speed up the sign-in process for returning visitors whose details are already stored on the system.
4) Reduce non-compliance
These days, businesses have a responsibility to tightly manage and monitor all visitors on site for health and safety reasons (e.g. government restrictions on the number of people allowed in a building due to COVID-19). Compliance is important for the protection of all those on the property, especially residents and employees.
5) Increase accuracy and reliability of visitor data
With A VMS, identification is usually digitally scanned, which increases the accuracy of any visitor information collected. Digital data is also more reliable than data collected from a manual visitor book, which usually involves illegible handwriting and human errors.
6) Increase insight into visitors and visitor activity
A VMS helps to ascertain if a visitor is supposed to be visiting and helps to keep an eye on them during their visit. The valuable data can help businesses make important decisions and gain a competitive advantage.
7) Increase ability to manage multiple sites
With a cloud-based VMS, it is possible to manage multiple sites or buildings. This promotes shared information and a consistent (and safe) visitor experience across different locations.
8) Increase safety and security
Perhaps the main advantage of having a VMS is that it significantly increases the safety and security of a site. A VMS is an important component of a complete security package and helps to keep everyone on a property safe and secure.
At SysControl Secure, we specialise in digital visitor management systems and create customised solutions for each client. Request a custom quotation from our team today.
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